May 07, 2011
Tired of Managing One System for Postal Mail and Another for Email? Now You Don't Have To, With Email-to-Mail
The homeowner's association had a challenge: some of their members wanted to receive the monthly neighborhood newsletter by email, and others wanted to receive it by traditional mail. Yet with a staff of just three, managing two mailing lists, two mailer designs, and two mailings was too much for the HOA.
So the HOA turned to Click2Mail's Email-to-Mail service, which allowed them to send electronic versions to those homeowners who wanted email and printed newsletters to those who requested traditional mail - with just one mailing list, just one mailer design, and just one mailing process.
Email-to-Mail works like this: 1) set up your Click2Mail.com account for Email-to-Mail; 2) using your regular email client send the message and/or document that you want printed to your special Click2Mail email address; 3) we receive, print and mail the message and/or any attached documents. Easy as 1-2-3!
With Email-to-Mail you use your one email system for both email and printed mail communications. It's the ideal solution when you have a single mailing list with some people who want to receive emails and some who want to receive printed mailers; or when - like one accounting firm - you are required to send some communications by traditional mail (though you typically communicate by email).
How Email-to-Mail works
Email-to-Mail is simple to use; all you need is a Click2Mail account and a way to send email (Outlook, Yahoo Mail, Hotmail, Gmail). Include your text and images within the body of the email and/or as attachments - we'll incorporate it all into your printed letter.
To send a letter to a single mailing address, use Quickletter (see the instructions here). If you want to send letters to multiple mailing addresses, set up a basic Email-to-Mail account then choose List Letter (see the instructions here).
With Email-to-mail you'll get all of the benefits you've come to love with Click2Mail:
• Personalize your message for each recipient
• Easily and economically take advantage of direct mail, still proven more effective than email
• We take care of the printing and mailing, so you can click Send and forget about it
You can integrate Email-to-Mail with your CRM or invoicing system through our custom API to seamlessly compose your message in your system and then send it to ours for printing and mailing. That makes Email-to-mail is a great tool for easily and quickly creating customer reminders, follow-ups, and invoices.