Automated Print and Mail Services: How to Print and Mail Postcards and Letters Online with Click2Mail

By Lee Garvey

If you’re searching for print and mail services or trying to figure out how to print and mail postcards without dealing with printers, stamps, or the post office, you’re really looking for one thing: automation. Modern automated mail services let you upload a file, choose a format, and have real USPS mail produced and mailed for you—often by the next business day—without subscriptions, minimums, or specialized postal software. Click2Mail was built for exactly this use case: it turns your PDFs, letters, invoices, and postcards into real mail with a few clicks, and handles everything from printing to sorting to delivery to USPS.

This guide will show you how that works in practice. We’ll walk through the step-by-step process of sending postcards and letters online, explain how address validation and USPS-compliant prep are baked in, and then go deeper into automation—using tools like MailJack+, Email-to-Mail, and Click2Mail’s API to trigger mail directly from your CRM, app, or workflow. By the end, you’ll see how to turn direct mail from a manual chore into a scalable, programmable channel that fits seamlessly into the rest of your marketing and operations.

From your desk — in minutes

Launch 500 postcards / flyers / letters in ~5 minutes. We print, address, and mail for you.

Upload your design and mailing list, pay, done.
No post office run. No subscriptions.
Next-business-day mailing for most products.

Create your free account No minimums. Use any email to get started.

Why DIY Print and Mail Is Holding You Back

For years, “print and mail services” meant doing everything yourself: finding a local printer, managing proofs over email, stuffing envelopes, hauling trays of mail to the post office, and hoping you filled out the USPS paperwork correctly. That model was built for enterprises with mailrooms and long lead times—not modern teams that need to react quickly, test small campaigns, and prove ROI. It also pushed you toward big, infrequent drops, because the only way to make the effort feel “worth it” was to mail in huge volumes.

Automated mail services flip that equation. Instead of coordinating multiple vendors and workflows, you upload a file, choose a format (like a postcard or letter), and let the platform handle everything from printing to presorting to handoff to USPS. You still get all the impact of physical mail, but without tying up staff in low-value logistics. That means you can send a handful of “print and mail postcards” to test a new offer, or spin up a small batch of letters for a niche segment, just as easily as you could send thousands.

Overcoming Common Concerns About Automated Mail Services

It’s normal to have questions the first time you move from a manual process to an automated one. Modern platforms like Click2Mail are built specifically to remove those friction points rather than add new ones:

• “The learning curve will be too steep.”
  Instead of desktop software and postal manuals, you get an intuitive web interface. You pick a product (postcard, letter, flyer, Certified Mail, and more), upload your file or use a template, add addresses, and check out. If you know how to shop online, you know how to send mail.
• “My lists are messy—won’t that waste money?”
  Automated address validation checks your list against USPS standards as you upload it, flagging incomplete or invalid addresses before anything prints. That means fewer returned pieces, better delivery, and cleaner data going forward.
• “We can’t risk losing control of our branding.”
  You’re always in charge of the final mailpiece. You can build designs with your logos, colors, and fonts using browser-based tools, or simply upload a print-ready PDF designed in your usual software. What gets mailed is exactly what you approve.
• “We send sensitive documents—what about security?”
  For things like legal notices, medical communications, or financial documents, you can choose secure mailers and workflows that are built around privacy and compliance. Dedicated mail streams, secure facilities, and trained staff ensure that regulated documents are handled correctly from upload through delivery.

Read more: Emerging Trends: CRM and Direct Mail Integration

How Click2Mail’s Online Print and Mail Services Actually Work

Modern print and mail services have broken the old process into a clean, step-by-step online workflow. With Click2Mail, you can manage everything—from design to USPS handoff—inside a single platform without ever touching a printer or envelope.

Step 1: Choose Your Product and Design Your Piece

First, register your free Click2Mail account. Then, start by choosing the type of mail you want to send: postcards, letters, Certified Mail, flyers, brochures, booklets, secure mailers, and more. For many “print and mail postcards” campaigns, you’ll pick a standard or oversized postcard size and either:

• Use Click2Mail’s online design tools and templates, or
• Upload a completed PDF created by your designer.

You can add variable fields (like first name, company, or offer) so each piece can be personalized automatically at print time.

Step 2: Import and Validate Your Mailing List

Next, you upload your mailing list—whether that’s ten recipients or ten thousand. The system:

• Validates each address against USPS standards
• Flags bad or incomplete addresses
• Helps you qualify for automation and presort discounts where applicable

This step ensures your print and mail services budget is focused on deliverable, mailable addresses—not wasted on returns.

Step 3: Price, Proof, and Approve Your Order

Before anything prints, you see clear pricing: a predictable per-piece cost that includes printing and postage. You review an on-screen proof of your mailpiece, confirm the details, and approve the job. There are no subscriptions or minimum-volume commitments—you can send a one-off postcard test or a large recurring campaign on the same platform.

Step 4: Click2Mail Prints, Sorts, and Delivers to USPS

Once you approve, Click2Mail’s production network takes over. Your order is routed to strategically located print facilities, where it’s printed, addressed, finished (folded, inserted, etc.), and presorted according to USPS rules. Then it’s inducted into the mail stream—often the next business day for most products—so you get all the impact of real postal mail without any manual handling.

A Quick Example: How to Print and Mail Postcards in Minutes

1. Log into Click2Mail.
2. Choose a postcard product and size.
3. Upload your design or build one in the editor.
4. Upload your mailing list (or select a purchased list if applicable).
5. Review the proof and pricing.
6. Approve the order—your postcards are printed and mailed for you.

5 Core Benefits of Automating Your Print and Mail with Click2Mail

1. Real Efficiency Without a Mailroom

You no longer need in-house mailing expertise or a dedicated team. A single person can send invoices, appointment reminders, or direct mail campaigns in a few clicks. For small and mid-sized businesses, that makes professional-grade mail finally realistic.

2. Predictable, All-In Pricing

Automated mail services eliminate surprise line items. You see a clear per-piece cost that includes printing and postage, so it’s easy to compare a postcard or letter campaign to your digital channels. Unlike pay-per-click ads, your costs don’t spike because of competition—you control volume and spend.

3. Seamless Integration with Digital Workflows

The real power of automated print and mail services is how well they plug into the rest of your tech stack. With Click2Mail, you can:

• Use MailJack+ to turn uploaded PDFs into physical letters and postcards—no printing, folding, or stamping on your end.
• Use Email-to-Mail to send a document as a normal email attachment and have it automatically printed and mailed the next business day.
• Layer in mobile apps so you can trigger mailings from your phone, anywhere you are.

Instead of treating mail as a separate, manual channel, you treat it like any other part of your digital workflow.

4. Personalization and “Analog” Standout at Scale

Click2Mail supports variable data printing, so you can personalize text and images on each piece based on your list data. That means:

• Personalized headlines and offers
• Different imagery based on segment or geography
• QR codes or personalized URLs tied to specific recipients

Emerging tools—even AI-generated “handwritten” styles—make your mail look personal at scale, helping it stand out in a world of generic digital noise.

5. Speed and Flexibility for Any Volume

With no minimum volume requirements and next-day mailing available for most products, you can:

• Test new offers with a small batch of postcards
• Send one-off letters when events are triggered in your business
• Scale up to larger scheduled campaigns once you know what works

This flexibility lets you treat print and mail services the way you treat email or ads: as a tool for continuous testing and optimization, not just a once-a-year campaign.

APIs and Apps for True Workflow Automation

For teams that want to go beyond “upload and send,” Click2Mail’s print and mail API turns the postal system into a programmable channel. Instead of logging into a dashboard every time, your software can call the API and trigger specific mailings automatically.

Here are a few practical examples:

• Financial services and fintech: Automatically mail a welcome kit, disclosure, or card carrier whenever a new account is opened.
• Property management and SaaS platforms: Trigger late-rent notices, renewal letters, or move-in packets directly from your app based on status changes.
• Healthcare and professional services: Send appointment reminders, follow-up letters, or policy updates that must be sent via physical mail for compliance or impact.

Under the hood, your system sends the necessary data—recipient details, template choice, variables, and timing—and Click2Mail handles everything else. Combined with tools like MailJack+ and Email-to-Mail, this gives you a full range of options: from manual one-off sends, to semi-automated workflows, to fully integrated, API-driven campaigns.

Ready to Transform Your Outreach with Click2Mail?

If you’ve been searching for “print and mail services,” “print and mail postcards,” or “automated mail services,” what you really want is a way to get the impact of physical mail without the old-school hassle. Click2Mail gives you exactly that: a cloud-based platform with no subscriptions or minimums, clear per-piece pricing, next-day mailing for most products, and a full toolkit of apps and APIs to match the way your business already works.

Whether you need to send a few Certified Mail letters, launch a neighborhood postcard campaign, or build fully automated mail flows tied to your CRM, Click2Mail lets you do it in minutes instead of months. Define your next campaign, choose your product, upload your files, and let the platform handle the rest—so your team can focus on strategy and results, not printing and postage.