How to Mail a Letter Online in 5 Minutes

By Lee Garvey

Remember the last time you had to mail a letter? The hunt for envelopes and stamps, the printer jams, and the inevitable trip to the Post Office. It’s a process that feels frozen in time.

What if you could handle everything from your desk? This guide will show you how to send a professional letter online, without the traditional hassle, in five minutes or less.

Why Mailing a Letter Doesn’t Have to Be a Chore

The complexity of traditional mailing is a relic. Modern online mailing services handle the entire logistical nightmare for you, transforming a multi-step chore into a simple, digital task.

These services offer clear advantages:

• Eliminate Postal Trips: Your letter is sent directly from a professional printing facility to the postal service, bypassing the need for you to ever visit a Post Office.
• Streamline Your Workflow: With no hidden fees or subscriptions, you only pay for the letters you send. This makes it easy to manage your budget.
• Guarantee Professional Quality: Every letter is handled with the expertise needed to ensure it looks professional and arrives without delay.

Your 5-Minute Guide to Sending a Letter Online

Sending a physical letter online is as straightforward as sending an email. In just a few clicks, your document is on its way. Here’s how it works.

Step 1 — Log In & Choose Your Letter Format
Begin by creating your account and selecting your mailpiece. Choose a standard letter for everyday correspondence or opt for a Certified Letter for documents that require proof of mailing and delivery.

Step 2 — Compose Your Message & Upload Your List
Next, craft your content. You can write and design your letter directly in the platform or upload a pre-formatted PDF. Then, import your recipient list. Quality addressing matters for ensuring your mail reaches its destination.

Step 3 — Transmit & We Handle the Rest
With a click, you’re done. Your order is sent to a printing plant where your letter is professionally printed, folded, and inserted into an envelope. It is then transported directly to the USPS.

Beyond Basic Mail: When You Need to Send a Letter Online

Some correspondence demands more than a standard stamp. Sending a Certified Letter online is the smart solution for legal documents or any communication where you need an official record.

This efficiency is also for businesses. Companies can automate their direct mail workflows, seamlessly integrating physical mail into their digital operations. It’s about replacing a tedious process with a scalable, professional system.

Cost and Speed: What to Expect

Once you see how easy it is, the next logical questions are about price and delivery time. The good news is that both are straightforward.

Breaking Down the Cost
The total price is typically a combination of postage and production costs. You only pay for what you mail. The final cost per letter can be influenced by factors like mail class and whether you choose full-color printing.

Knowing the Timeline
For most standard letters, the process is fast. Your mailpiece can often be entered into the USPS system the next business day. The actual delivery speed then depends on USPS service standards. 

Ready to Put Your Postal To-Do List on Autopilot?

You’ve seen how simple sending a letter can be. Imagine applying that same efficiency to your entire mailing workflow.

Click2Mail offers a comprehensive platform with no subscriptions or minimums. Create your free account today and use our cost estimator to see how affordable professional mail can be.

About Lee

Lee Garvey is the founder of Click2Mail, a pioneering platform in cloud-based direct mail automation since 2003. Under his leadership, Click2Mail has become a trusted USPS partner, helping thousands of businesses streamline their mailing processes and effectively bridge the gap between digital and physical marketing.